The British School in Tokyo

Tokyo, Japan

Position Type: Business Group

Contract Type: Full Time

School: Primary and Secondary School

Campus: Shibuya and Showa

Apply by: 2019-06-28

Job Start: Summer 2019

Reporting to: The Marketing & Communications Manager

Contract: Full time (40 hours per week)

Salary: Available on request


Status of the post:


The Marketing & Communications Officer's role is to work within the MAC (Marketing, Admissions & Communications) Team to assist all facets of the department's tasks. Dealing with external stakeholders, especially parents (including prospective families) and marketing organisations will be a significant part of the role, as will internal communications, data management, website content maintenance and social media channel management.


Main Activities



  • - Assist with emails coming into the Communications department
  • - Assist with updates for Facebook, Twitter, YouTube, Flickr, LinkedIn etc.
  • - Archive communications records and photos
  • - Proof read school communications and newsletters
  • - Assist with the creation of the weekly whole school newsletter (The Lion), monthly 'What's On Guides' & PowerPoint presentations.
  • - Download up-to-date email lists for Communications Manager & Education Staff
  • - Assist with School Photographers

Parent Liaison

  • - Assist with Welcome Mornings, Friday Coffee Morning Clinics & Parent Workshops.
  • - Assist with Parents Association (PA) requests, newly starting families and leaving students

BST Website

  • - Assist with updating Clubs, Music, Extra Curricular pages
  • - Assist with Education Team to check subject & specialist subject pages are up-to-date.
  • - Assist with calendar input & check up-to-date events.

Marketing & Publications

  • - Assist with production of school advertising and promotional media
  • - Organise & oversee photography for important school events for publication in marketing materials and on the School website
  • - Respond & reply to emails from advertisers.
  • - Build up database of local HR, relocation agents, embassies
  • - Build up database of local journalists & publications.
  • - Assist promotion of School events such as open mornings and concerts
  • - To ensure all School publications are of an agreed style and format, consistent with the School's image and brand, and to update this style as needed.
  • - To photograph school events for publication in marketing materials and on the School website


Person Specification


The successful candidate will ideally be able to demonstrate the following skills:

  • - Ability to build relationships with variety of stakeholders
  • - Excellent written and spoken English
  • - Sensitivity towards data privacy
  • - Collaborative but also able to work under own initiative
  • - Comfortable using MS Office package (especially Excel & Word)
  • - Familiar with and confortable using Google Suite software (e.g. Sheets, Docs, Forms, Calendars, Drive, Slides etc)
  • - Ability to effectively handle multimedia resources (e.g. resizing, compression)
  • - Comfortable using desktop publishing software (e.g. Photoshop, InDesign)
  • - Ability to present ideas in business-friendly and user-friendly language
  • - Keen attention to detail
  • - Good analytical and problem-solving abilities.
  • - Ability to effectively prioritize and execute tasks in a high-pressure environment
Click here for the full job description - PDF file

Application Form

Section 1

1. Personal Details

2. Teaching Qualifications

3. Education

Include (Most recent first): Schools (O Level/GCSE and A-level or equivalent); College/University; Teaching Qualification; Graduate Degree/NPQ Qualification

Institution Name Grades/Results Dates Action

Section 2

1. Current Employment Details

Current employer name*
Current employer postal address*
Current employer country
Current employer website
Current post held
Annual gross salary in GBP
If teaching overseas, annual gross salary in local currency
Other benefits
Type of school
Number of students on roll
Date appointed (YYYY-MM-DD)

2. Previous Teaching / Employment Experience (most recent first)

Type of School Country Name of School/Company Post Held Number on Roll Dates Action

3. Personal interests, including extracurricular activities

4. Details of any significant illness during last 3 years, including days off sick in last 12 months


1. Referees

One referee must be your current Head of School / employer.

School Name / Company Name*
Professional relation to you*
May we take this reference now?*
School Name / Company Name*
Professional relation to you*
May we take this reference now?*

2. Availability

Please indicate any dates you are not available for interview


This post is covered by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 because it is a post which involves working directly with children or young people. You are therefore required to declare whether you have any criminal convictions (or cautions or bind-overs) including those which are “spent”. The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are 'protected' and are not subject to disclosure to employers , and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Disclosure and Barring Service website:

Do you have any convictions, cautions, reprimands or final warnings that are not "protected" as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013) – or equivalent in other countries in which you have lived? If yes please give details here.

Are you included in any list of people barred from working with children by the Disclosure and Barring Service (DBS) or the NCTL (National College of Teaching and Leadership) – or equivalent in other countries in which you have lived? If yes please give details here.

Do you consider yourself disabled? (The Disability Discrimination Act says that this would be “a substantial or long term physical or mental impairment or health issue which could adversely affect your ability to carry on normal day to day activity”) If yes, please state the nature of your disability.

Visa Status and validity period (if currently in Japan)

Upload Documents

Please Note

  • If your application is successful, prior to taking up your post, you will be required to undergo a Formal Disclosure process through the Disclosure and Barring Service (previously CRB). This will require you to complete a separate DBS application form and to provide a range of more than one piece of documentary evidence of your identity.
  • Although a criminal record involving offences against children is likely to debar you from appointment of this type of post, the existence of other criminal convictions will not necessarily be a bar to employment.
  • Any criminal record information arising out of the disclosure process will be discussed with you before any final decision is made about your employment.

Only complete applications, including all the documents listed above, will be considered. It should be understood that nothing in this form constitutes a contract.