The British School in Tokyo

Tokyo, Japan

Position Type: Business Group

Contract Type: Full time

School: Primary and Secondary

Campus: Shibuya and Showa campuses

Apply by: 2019-10-18

Job Start: October 2019

RESPONSIBILITIES

Duties may include some of the following:
1. Core administrative tasks

  • General reception work
  • Translating
  • Distribution and printing assistance
  • Arranging trustee meetings, INSET week and other school events
  • Ensure BST facilities, equipment and resources are in clean, safe and working order; report to facility officer or arrange for repair as necessary
  • Manage and resolve enquiries from BST counterparties

2. Support for Music, Art, Drama and Geography productions and related trips

  • Interpretation and translation support for school staff and outside organizations
  • Assistance with related documents and procedures
  • Facilitating travel arrangements, including hotels, train tickets, local facilities, often working with travel agencies

3. Primary/Secondary residential trip administrative assistance

4. Booking facilities

  • BST two main campuses and sports ground
  • External facilities such as swimming pools, sports venues and conference spaces

5. Domestic/International Orders


6. Environment

  • Organizing and maintaining garbage bins around school
  • Energy conservation efforts

7. Point of contact with main counterparties (SWU and SKG)


8. School transport equipment

  • Managing intra-school bus service
  • Maintenance of buses and school van
  • Coordination and arrangement of school events and outings
  • Bus monitor duty

9. Support provision of documentation to Tokyo Metropolitan Government


10. Other ad-hoc and occasional tasks requests made by Administration Manager for efficient operation of the office and school.

Click here for the full job description - PDF file

Application Form

Section 1


1. Personal Details


2. Teaching Qualifications


3. Education

Include (Most recent first): Schools (O Level/GCSE and A-level or equivalent); College/University; Teaching Qualification; Graduate Degree/NPQ Qualification

Institution Name Grades/Results Dates Action
From (YYYY-MM-DD) To (YYYY-MM-DD)


Section 2


1. Current Employment Details

Current employer name*
Current employer postal address*
Current employer country
Current employer website
Current post held
Annual gross salary in GBP
If teaching overseas, annual gross salary in local currency
Other benefits
Type of school
Number of students on roll
Date appointed (YYYY-MM-DD)
Reason for leaving

2. Previous Teaching / Employment Experience (most recent first)

Country Name of School/Company Post Held Number on Roll Reason for leaving Dates Action
From (YYYY-MM-DD) To (YYYY-MM-DD)


YES
NO
YES
NO



3. Personal interests, including extracurricular activities


4. Details of any significant illness during last 3 years, including days off sick in last 12 months


SECTION 3


1. Referees


One referee must be your current Head of School / employer. The remaining two must be from a position you have held within the past 6 years.


Name*
Position*
School Name / Company Name*
Address
Telephone/Fax
Email*
Professional relation to you*
May we take this reference now?*
Name*
Position*
School Name / Company Name*
Address
Telephone/Fax
Email*
Professional relation to you*
May we take this reference now?*
Name*
Position*
School Name / Company Name*
Address
Telephone/Fax
Email*
Professional relation to you*
May we take this reference now?*

2. Availability

Please indicate any dates you are not available for interview

SECTION 4


This post is covered by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 because it is a post which involves working directly with children or young people. You are therefore required to declare whether you have any criminal convictions (or cautions or bind-overs) including those which are “spent”. The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are 'protected' and are not subject to disclosure to employers , and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Disclosure and Barring Service website: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/240164/Filtering_guidance_v1_5.pdf


Do you have any convictions, cautions, reprimands or final warnings that are not "protected" as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013) – or equivalent in other countries in which you have lived? If yes please give details here.


Are you included in any list of people barred from working with children by the Disclosure and Barring Service (DBS) or the NCTL (National College of Teaching and Leadership) – or equivalent in other countries in which you have lived? If yes please give details here.


Do you consider yourself disabled? (The Disability Discrimination Act says that this would be “a substantial or long term physical or mental impairment or health issue which could adversely affect your ability to carry on normal day to day activity”) If yes, please state the nature of your disability.


Visa Status and validity period (if currently in Japan)


Upload Documents


Declaration


I Agree

Please Note

  • Aligned with the recommendations of the International Task Force on Child Protection we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.
  • If your application is successful, prior to taking up your post, you will be required to undergo a Formal Disclosure process through the Disclosure and Barring Service (previously CRB). This will require you to complete a separate DBS application form and to provide a range of more than one piece of documentary evidence of your identity.
  • Although a criminal record involving offences against children is likely to debar you from appointment of this type of post, the existence of other criminal convictions will not necessarily be a bar to employment.
  • Any criminal record information arising out of the disclosure process will be discussed with you before any final decision is made about your employment.

Only complete applications, including all the documents listed above, will be considered. It should be understood that nothing in this form constitutes a contract.