Position Type: Business Group
Contract Type: Full time
Campus: Shibuya and Showa campuses
Apply by: 2020-02-24
Job Start: April 2020
Job Title: Director of Operations
Reporting to: The Principal
The Director of Operations will report to the Principal of the School and will work closely on a day-to-day basis in partnership with the Heads of Primary and Secondary, and the Bursar (Business Director) as part of the school’s Senior Leadership Team.
The Director of Operations will make a significant contribution to enacting the school’s educational vision through effective management of the school’s resources, facilities and systems. The Director of Operations will also play a lead role in the school’s strategic planning and in developing the school’s external relations. While the detailed job description for the role will be amended to suit the skills and experience of the successful candidate, responsibilities are likely to include:
Property and facilities management
The British School in Tokyo currently operates on two sites, hosted by Shibuya Kyoiku Gakuen (SKG) and Showa Women’s University. A key aspect of this role will be to ensure effective communication and the maintenance of good relations with both of these organisations. The school also leases an off-site sports facility at Nagasawa.
The Director of Operations will lead preparations for the Primary school’s move to the its new central Tokyo campus and play a major role in conjunction with the Bursar in the school’s liaison with its external partners in the project. Ensuring the school’s educational philosophy and vision are supported by the new campus will be a priority.
The Director of Operations is responsible for all aspects of facility management, including ongoing maintenance work and more significant building/renovation projects. The successful candidate will also assume primary responsibility for the security of students and staff on both sites and at Nagasawa, and will ensure that critical incident plans are in place and updated regularly.
Strategic Leadership and Supervision of the School’s Human Resources Team
The Director of Operations will ensure that the British School in Tokyo is a caring, inclusive organisation providing an outstanding example of best practice in all HR matters. An annual HR report will be prepared for the Board of Trustees.
Responsibilities will include the supervision of the work of the Human Resources Manager.
Health and Safety and Compliance with Local Regulations
The Director of Operations will be expected to take the lead in maintaining the highest standards of Health and Safety at BST, in line with best practice in the UK and in other international schools around the world.
He or she will work with the Principal to organise and execute regular health and safety risk assessment exercises to determine the main health and safety issues specific to the School and will prepare an annual Health and Safety report for the Board of Trustees.
Administrative Support Services and Student Transport and Trips
In addition to taking overall responsibility for administrative support at both the SKG and the Showa University sites, the Director of Operations will also assume oversight of the annual performance review process for administrative support staff at BST.
Responsibilities will include supervision of the work of the Administration Manager.
IT (and Data Management)
The Director of Operations will assist the Principal and educational staff appointed by the Principal, with the overall planning and directing of the School's IT and Data Management strategy.
Responsibilities will include oversight of the work of the Information Technology Manager and Data Manager.
- Collegiate and supportive of others
- Driven towards excellence
- Relationship builder
- Talent Manager
- Constant learner
Knowledge & Skills:
- High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and to prioritise work on multiple projects;
- Highly detail-focused and results-oriented;
- Ability to communicate and interact effectively with multiple constituencies including external partners, parents, staff and students;
- Excellent organisational, planning, and implementation skills;
- Excellent written and verbal communication skills;
- Demonstrated initiative, leadership, and tenacity; and
- Passion for the school’s mission and vision.