QUEST Tokyo

Tokyo, Japan

Position Type: Administrative

Contract: Part-time

Location: Tokyo

Closing Date: 2026-05-31

Job Start: ASAP

1. Job Title

Office Coordinator (Part-Time ) - QUEST Azabudai/Ichigaya

2. Job Purpose

The Part-Time Office Coordinator will provide client and tutor facing office reception services and practical administrative support to the QUEST TOKYO senior team. This role is designed to ensure an enhanced level of client and tutor interface, reduce administrative pressure on senior staff, and improve day-to-day in-office efficiency. This is a part-time, in-person role.

3. Key Responsibilities

The Office Coordinator will facilitate the following tasks:

Meeting and greeting clients in QUEST TOKYO Azabudai office during peak hours (14:45-17:45)
Work with tutors to ensure scheduling and lesson timing is accurate, troubleshooting where necessary
Maintaining clear and logical storage of teaching materials and resources
Maintaining clear and logical company document filing (QTA)
Scanning and saving documents where required (QTA)
Manage QUEST Library loaning system, across QTI and QTA
Support with ad-hoc administrative jobs
Coordinate the organisation of periodic staff events (QTI)
For new tutors, check daily tutoring schedule (from Qnnect) and confirm with tutor(s) as they settle
Maintaining clean and organised office spaces:
- Manage rubbish (gomi)
- Clean office facilities

4. Hours, Location & Contract Type

Hours: 14:45-17:45, weekdays
Schedule: Approximately 15 hours per week
Location: In-person at QUEST TOKYO QTA/QTI
Contract Type: Independent contractor (Service Agreement)
Pay Rate: ¥1,500 per hour (tax inclusive)

5. Person Specification

Essential

Bilingual English/Japanese
Highly organised and methodical
Reliable and punctual
Comfortable working independently
Discreet and trustworthy (confidential information)
Able to work carefully with paperwork and records
Excellent communication and inter-personal skills

Desirable

Previous office or school support experience
Comfortable using basic digital tools (scanning, folders, simple spreadsheets)
Calm, practical and unflustered approach
Good sense of humour

6. Reporting Line

Reports directly to the Director
No line-management responsibilities

Click here for the full job description - PDF file

Application Form

Section 1

1. Personal Details

Email address*

First name*

Last name*

Middle name

Maiden name (if applicable)

Date of birth (YYYY-MM-DD)*

Gender* Male Female Other

Nationality*

Telephone number

Current Address

Current Country*

2. Teaching Qualifications

Do you have a teaching qualification recognised in the UK Yes No

If yes, what qualification do you have?

If you do not have a teaching qualification, what teaching/tutoring experience do you have?

How long have you taught since qualifying as a teacher? (years)

Have you ever taught in the UK? Yes No

If yes, for how long? (years)

UK Teaching Qualification Ref. No. (or national equivalent) and date of qualification

3. Education

Include (Most recent first): Schools (O Level/GCSE and A-level or equivalent); College/University; Teaching Qualification; Graduate Degree/NPQ Qualification

Institution Name	Grades/Results	Dates		Action
Institution Name	Grades/Results	From (YYYY-MM-DD)	To (YYYY-MM-DD)	Action

Recent Professional Development Training attended (including the year when attended)

Section 2

1. Current Employment Details

Current employer name*
Current employer postal address*
Current employer country
Current employer website
Current post held
Type of school
Number of students on roll
Date appointed (YYYY-MM-DD)

2. Previous Teaching / Employment Experience (most recent first)

Type of School	Country	Name of School/Company	Post Held	Number on Roll	Dates		Action
Type of School	Country	Name of School/Company	Post Held	Number on Roll	From (YYYY-MM-DD)	To (YYYY-MM-DD)	Action

3. Personal interests, including extracurricular activities

4. Details of any significant illness during last 2 years, including days off sick in last 12 months

SECTION 3

1. Referees

Referees must be current Head of School / or current employer.

Referee A

Name*
Position*
School Name / Company Name*
Address
Telephone/Fax
Email*
Professional relation to you*
May we take this reference now?*	Yes No

Referee B

Name*
Position*
School Name / Company Name*
Address
Telephone/Fax
Email*
Professional relation to you*
May we take this reference now?*	Yes No

2. Availability

Please indicate any dates you are not available for interview

SECTION 4

This is a post which involves working directly with children or young people. You are therefore required to declare whether you have any criminal convictions (or cautions or bind-overs) including those which are “spent”.

Do you have any convictions, cautions, reprimands or final warnings or equivalent in other countries in which you have lived? If yes please give details here.

Are you included in any list of people barred from working with children by the Disclosure and Barring Service (DBS) or the NCTL (National College of Teaching and Leadership) – or equivalent in other countries in which you have lived? If yes please give details here.

Visa Status and validity period

Upload Documents

Please make sure your file names contain only alphanumeric characters (no special characters).

Upload Letter of Application (maximum 5MB file)*

Upload CV (maximum 5MB file)*

Upload Recent Photograph (maximum 5MB file)*

Please Note

If your application is successful, prior to taking up your post, you will be required to undergo a background check. This will require you to complete a separate application form and to provide more than one piece of documentary evidence of your identity.
Although a criminal record involving offences against children is likely to debar you from appointment of this type of post, the existence of other criminal convictions will not necessarily be a bar to employment.
Any criminal record information arising out of the background check process will be discussed with you before any final decision is made about your employment.

Only complete applications, including all the documents listed above, will be considered. It should be understood that nothing in this form constitutes a contract.