The British School in Tokyo

Tokyo, Japan

Position Type: Business Group

Contract Type: Full time (term time only)

School: Primary

Campus: Shibuya

Apply by: 2019-07-23

Job Start: August 2019

Job Title:  Receptionist at Shibuya campus (1 year maternity cover)

Working hours:  8:00 to 17:00 (one hour lunch time permitted), term time only

Responsible to:  Head of Primary


Job Description

Key responsibilities


  • Answer main telephone lines and act as a message point ensuring teaching staff kept informed of parental matters
  • Assist pupils’ needs to contact their parents
  • In charge of registers for primary school
  • Receive welcome and register all visitors to the school
  • Assist receiving school tour guests
  • Collect/handle money and forms for school events from students/parents occasionally
  • Receive and process internal mail including dismissal arrangements for parents
  • Receive and forward deliveries of goods to relevant staff
  • Manage petty cash for necessary transactions
  • Redirect/process, as necessary, any emails or enquires received on the network
  • Handle lost and found property
  • Update BST eldest/Primary eldest on school database
  • Update changes of contact information on school database
  • Help out with printing and distributing of last minute and urgent distributions and events
  • File school information, for instance campus map and distribution letters, in the reception office for everyone use
  • Keep school facility, including reception and entrance area always neat, presentable and working order
  • Assist preparations/cleaning up for INSET planned for Shibuya site
  • Put up messages/letters on staff room/school bulletin boards and entrance doors by request
  • Issue attendance certificates for students by request
  • Take care of sick/injured students during Nurse’s lunch break and whenever she is not available
  • Assist the Nurse during drills
  • Be alert to the security needs
  • Assist general Administration support when necessary
Click here for the full job description - PDF file

Application Form

Section 1

1. Personal Details

2. Teaching Qualifications

3. Education

Include (Most recent first): Schools (O Level/GCSE and A-level or equivalent); College/University; Teaching Qualification; Graduate Degree/NPQ Qualification

Institution Name Grades/Results Dates Action

Section 2

1. Current Employment Details

Current employer name*
Current employer postal address*
Current employer country
Current employer website
Current post held
Annual gross salary in GBP
If teaching overseas, annual gross salary in local currency
Other benefits
Type of school
Number of students on roll
Date appointed (YYYY-MM-DD)

2. Previous Teaching / Employment Experience (most recent first)

Type of School Country Name of School/Company Post Held Number on Roll Dates Action

3. Personal interests, including extracurricular activities

4. Details of any significant illness during last 3 years, including days off sick in last 12 months


1. Referees

One referee must be your current Head of School / employer.

School Name / Company Name*
Professional relation to you*
May we take this reference now?*
School Name / Company Name*
Professional relation to you*
May we take this reference now?*

2. Availability

Please indicate any dates you are not available for interview


This post is covered by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 because it is a post which involves working directly with children or young people. You are therefore required to declare whether you have any criminal convictions (or cautions or bind-overs) including those which are “spent”. The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are 'protected' and are not subject to disclosure to employers , and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Disclosure and Barring Service website:

Do you have any convictions, cautions, reprimands or final warnings that are not "protected" as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013) – or equivalent in other countries in which you have lived? If yes please give details here.

Are you included in any list of people barred from working with children by the Disclosure and Barring Service (DBS) or the NCTL (National College of Teaching and Leadership) – or equivalent in other countries in which you have lived? If yes please give details here.

Do you consider yourself disabled? (The Disability Discrimination Act says that this would be “a substantial or long term physical or mental impairment or health issue which could adversely affect your ability to carry on normal day to day activity”) If yes, please state the nature of your disability.

Visa Status and validity period (if currently in Japan)

Upload Documents

Please Note

  • If your application is successful, prior to taking up your post, you will be required to undergo a Formal Disclosure process through the Disclosure and Barring Service (previously CRB). This will require you to complete a separate DBS application form and to provide a range of more than one piece of documentary evidence of your identity.
  • Although a criminal record involving offences against children is likely to debar you from appointment of this type of post, the existence of other criminal convictions will not necessarily be a bar to employment.
  • Any criminal record information arising out of the disclosure process will be discussed with you before any final decision is made about your employment.

Only complete applications, including all the documents listed above, will be considered. It should be understood that nothing in this form constitutes a contract.